diff --git a/src/controllers/departmentController.js b/src/controllers/departmentController.js
index 46a0376f..49c825f8 100644
--- a/src/controllers/departmentController.js
+++ b/src/controllers/departmentController.js
@@ -434,7 +434,19 @@ exports.addDepartment = async (request, reply) => {
     let finalReportingManagerEmail = reportingManager_email;
 
     if (reportingManager?.toLowerCase() === "self") {
-      finalReportingManager = `${firstName || ""} ${lastName || ""} - (${phone}) - ${city}`;
+      // Default format
+      let managerString = `${firstName || ""} ${lastName || ""} - (${phone}) - ${city}`;
+
+      // If departmentName is "Head Office" or "Branch Office" → add departmentName
+      if (
+        ["head office", "branch office"].includes(
+          (departmentName || "").toLowerCase().trim()
+        )
+      ) {
+        managerString += ` - ${departmentName}`;
+      }
+
+      finalReportingManager = managerString;
       finalReportingManagerMobile = phone;
       finalReportingManagerEmail = email;
     }
@@ -481,6 +493,7 @@ exports.addDepartment = async (request, reply) => {
   }
 };
 
+
   
   exports.getDetails = async (request, reply) => {
   try {